How to write a position justification letter

Making Your Case You can work backward in creating justification for a new position by writing a draft job description that outlines what the holder of the new position would be responsible for. Look at other companies that have a similar job position as the one you are suggesting. If you want to fill the role yourself or if you have someone else in mind, indicate this at the conclusion of the proposal.

sample justification letter to hire new employee

The managers and staff in the marketing department spend about 20 percent of their time handing correspondence, maintaining files, and performing other duties that the new administration executive will perform.

Drafting the Proposal Create an overview proposal that describes why the role is needed.

backfill justification example

New Hire Justification Template The best practice is to maintain a standard template for new hire justification requests. The person in this role will help reduce errors, eliminate production costs due to fixing mistakes, and will ensure a more professional company image.

How to write a position justification letter

The requirement is for a full-time permanent staff member. Since the work involves close coordination with all mangers and managing documents physically, telecommuting is not an option. Thank the reader for considering this suggestion and give him your contact information if he has further questions. A new hire justification will cover the following areas: the type or nature of staff the reason for wanting the staff a summary of the expected duties of the staff whether the new hire is required on a full-time basis or part-time basis whether flextime or telecommuting is an option the earliest and latest date by which the new hire needs to be on board whether the requirement is permanent, seasonal, or temporary Hiring new staff will require a justification One approach to justify the need for a new hire is to quantify the business or opportunity lost by not hiring new staff, and the value the new staff will add to the unit. If you want to fill the role yourself or if you have someone else in mind, indicate this at the conclusion of the proposal. Additionally, you should be able to show how creating a new role to address this deficiency will have a notable, measurable and positive impact on the company. Example: In recent months, there have been a number of poorly produced written materials that have been internally generated.

I would like to propose we create a new position of department receptionist to field and distribute calls appropriately. Close the letter.

job position justification letter sample
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Writing A New Hire Justification